How to Stay Organised Part 2: On the Go

how-to-stay-organised

I hope you enjoyed my post last week where I talked about How to Stay Organised. I mentioned several desktop based apps that I use to keep on top of my life and business. A few of the ones I mentioned also come with mobile applications & cloud syncing, which is what I’m gonna talk about today!

I’m an iPhone and iPad user so everything I talk about here will be in relation to that set-up. However, I’ll be talking about various tips that should cross over to other mobile devices, too. 

Teux Deux, Evernote, Google Drive

I mentioned these three wonders last time, and they’re three of my most used ‘On the Go’ organisation tools.  I won’t go into much on these as I talked more about them last time, but here’s a brief outline of how I use them when I’m out and about.

Teux Deux lets me simply add or remove to dos from the lists, and syncs straight back. This means I can keep errand lists on Teux Deux for when I’m running around town going to the post office, bank and opticians. Much handier than a piece of paper!

Evernote lets me take notes on the fly, meaning I can quickly jot down ideas without losing them in one of my many paper notebooks. Another great feature of Evernote on the iPhone is the ability to add photos, voice memos, tags and geolocations to notes.

Google Drive has come on leaps and bounds with its iPhone and iPad app in the past few months, it means I can actually use it quite efficiently on my iPad now. On my iPhone I mainly use it for reference only, it’s a bit too small to do anything efficient on there.

Your camera is your best friend

I can’t even begin to tell you how liberating it was to figure out that I can use my iPhone camera as a quick reference tool. I use it to take photos of lightbulbs (so I pick up the right one when I’m out), things in shops (granted this is usually for ‘look at this weird sexy ginger man packaging‘ reasons), menus, packaging ideas, magazine articles – you name it! If I was even more organised I’d add them to Evernote and tag ‘em, but I usually just leave them in my photostream for easy reference at a later date.

The Gmail App

I’m going to dedicate a whole post on how I organise my inbox, but I really love to Gmail iOS app. Another one that’s come on loads over the past year, I can now do most things that I do on my desktop from this app. I ditched the mail app because it didn’t support how I use multiple email addresses in gmail, and there didn’t seem to be a good way of syncing labels. I tried Mailbox but just got a bit freaked out. The Gmail app is perfect for me!

Scanner Pro

This new-to-me app has soon become one of my favourites. I currently use it to scan all of my business receipts and sync them back to dropbox. It’s MUCH faster than using my actual scanner, and the quality is just fine for how I use it. I can zip through the scanning of ~30 receipts in little under 15 minutes now!

Google Cal

Pretty obviously I use this to sync back to my Google Cal, handy for at a glance checks when I’m at the dentist and booking a new appointment. I don’t think there’s a specific app for Google Cal yet, apart from third party ones (someone correct me if I’m wrong here, and suggest a good third party one!), so I’ve just created a home screen bookmark for their mobile version.

Screen Grabs

This harkens back to my comment about photos above. To take a screen grab on your iPhone and iPad, you just need to hold down the power/hold and home button together. The screen will flash, and your screen grab will be saved to your photos. Here’s how I’ve been screen grabbing…

  • I subscribe to magazines on my iPad, lots of them have recipes in them that I’d love to use in the future but, without a doubt, I’ll forget which issue they’re in. I’ve taken to screen grabbing the recipe and adding it to a note in Evernote!
  • ^^ Same goes for adverts/articles, and anything else I might want to reference later on.
  • I make websites for a living so I’m always looking at innovative ways people make responsive sites. And I’ll screen grab ‘em. And add them to my inspiration notebook in Evernote.

Phew! Don’tcha just love technology?!

There are a few other ‘on the go’ things that I should probably start using, like a news/article ‘read later’ aggregator (flipboard or instapaper), and perhaps a money tracking app for personal finance. Right now, though, I’m pretty happy with things. Until something better comes along, that is. 

What’re your favourite On the Go organisation tips? Anything that doesn’t rely on a mobile device? I’d love to here ‘em!

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3 Responses to “How to Stay Organised Part 2: On the Go”

  1. Emma Cossey

    Great list! Have you tried the Sunrise calendar app? Combines Google, Facebook and the iPhone calendar in one handy one (and it’s pretty, which helps shallow me).

    Reply
  2. James Lloyd

    Don’t forget on a Mac you can simply print any document or web page straight to PDF – really handy for keeping a record of confirmations and shipping numbers etc. Just go to print, select PDF button and then save the file!

    Reply
  3. iHanna

    Some great advice and ideas here. I sync my google calendars with the iPhone calendar – you don’t or did I misunderstand your problem? I love that It syncs and reminds me on the phone, no need to visit the web browser!

    Reply

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